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Procurement is focused on rapidly enabling vendors in BearBuy giving more access to preferred vendor pricing on most frequently bought goods and services through Catalogs. Most catalog orders are fully automated, minimal human interaction from order to payment, which is the most efficient procurement process.
Common procurement strategy shared by UCSF and UC Berkeley will maximize the value for the prices paid and improving overall efficiency. As we have growth in Catalog usage, we can:
- Aggregate spend across UC Campuses
- Reduce number of vendors
- Automate procurement process
- Reduce or eliminate non-standard procurement processes
Non-standard procurement processes are Speedcharts, direct invoicing and personal reimbursements.
Preferred Methods of Procurement
First choice: BearBuy Catalogs
Whenever possible, items should be purchased through the BearBuy Catalogs and Punchouts. The benefits are:
- Reduced dispatch of Purchase Orders (typically, same day)
- Automated invoices
- Increased electronic payment
- Reduced errors due to human interaction
Second choice: BearBuy Forms
Items may not be offered in the catalog or more favorable pricing may be received through special deals, new lab setup, or other promotions. Department should use a BearBuy form.
Third choice: P-Card
When purchases are using suppliers used infrequently, does not accept purchase order, or urgent business need, P-card should be used for transactions under $5,000. If you are using a supplier on a regular basis, departments should contact Campus Buyer to evaluate for catalog or campus contract. This will reduce procurement processes time.
Non Preferred Methods of Procurement
Strongly discourage use of non-standard procurement processes
Non-standard procurement processes (Speedcharts, direct invoicing and personal reimbursements) are strongly discouraged as they require numerous manual processes by department and central units. These processes will increase time for processing and higher probability of human error. These transactions will be monitored and reported. We will work with departments to transition to a preferred method.
News and Announcements
1855 Folsom Street, Suite 304
Phone: (415) 476-5761
For Procurement questions or to track a Purchase Requisition: BearBuy@ucsf.edu
For Strategic Sourcing questions: StrategicSourcing@ucsf.edu
For lien removal request: Submit a Change Order Request form inside BearBuy
For lien questions: BearBuy@ucsf.edu