Supplier FAQs
Frequently Asked Questions From Potential UCSF Suppliers
For information regarding how to submit a fomal bid to UCSF, please visit our Submiting a Formal Bid webpage.
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We want to become a preferred UCSF supplier. What do we need to do?
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How do we know if you received our completed Supplier Vendor Information Form (BIF)?
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We want to sell our products or services to UCSF. What do we need to do?
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We do not know our NAICS code. Can we submit the profile without it?
- Does UCSF require certification as a specific type of diversity supplier?
Q. We want to become a preferred UCSF supplier. What do we need to do?
A. The phrase "preferred supplier" refers to approved agreement vendors. However, any supplier can register with UCSF by completing and submitting a Substitue W9 & Supplier Information Form. Please refer to our Small Business Program website. The form is available for downloading at the links above.Q. We have submitted a W9 & Supplier information Form. Now what? How do we get a contract or purchase order?
A. Having your business data in our supplier database does not guarantee that you will be contacted for business opportunities. However, it is a necessary step in our process and can increase the likelihood of your business being considered for a contract or purchase order.Q. How do we know if you received our completed form?
A. If it has been at least two weeks since you submitted a form, you can request confirmation by sending an email to vendors@ucsf.edu . Be sure to include the name of your business and date of submittal.Q. How long does it take to process our form?
A. We require two weeks to process your completed form.Q. Where can we find a list of buyers for UCSF? How can we find the name of the buyer that purchases our products and services?
A. UCSF does not release buyer names and contact information to suppliers. However, the Small Business Program works proactively to provide maximum practical opportunity to small businesses and their relevant subsets*.Q. We want to sell our products or services to UCSF. What do we need to do?
A. Please refer to How To Do Business with UC San Francisco.Q. Does UCSF have a different process for IT or Facilities Management suppliers?
A. IT and FM suppliers can follow the process outlined in How To Do Business with UC San Francisco.. However, we recommend that you visit the websites of UCSF Information Technology Services and UCSF Facilities Management Department respectively.Q. Can we submit the form electronically?
A. Instructions on submitting your completed form can be found on page 2 of the form itself -
Q. We don't know our NAICS code. Can we submit the profile without it?
A. When doing a supplier search for a contract, purchase order or other purchasing mechanism, we search by NAICS code. If you do not provide the code(s), your business may not be considered. Go to the SBA web site to find your NAICS code(s).Q. Does UCSF require certification as a diversity supplier?
A. Generally, no. However, the University prefers and recommends certification as is applicable to your business subset. If you do have certifications from the various small business certifiers like the National Minority Supplier Development Council (NMSDC) or Women’s Business Enterprise National Council (WBENC) feel free to include them with your form and note certifications on the form itself.
* Small Business Entity (SBE) subsets are: Women-owned Business Entity (WBE), Small Disadvantaged Business (SDB), Veteran-owned Small Business (VOSB), Service-Disabled Veteran-owned Small Business (SDVOSB) and HubZone Small Businesses.
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