Fiscal Year Closing

MARK YOUR CALENDAR FOR PURCHASING KEY DATES, RE: FISCAL YEAR END CLOSING  

Requests received in Campus Procurement & Business Contracts by close of business Friday June 13th, 2008 for Purchase Orders and Contracts will be guaranteed to be placed before fiscal year's end (June 29th).  Requisitions received after June 13th, if complete documentation is provided, will be processed on an as-received basis, but Campus Procurement & Business Contracts will not ensure placement of purchase orders before June 30th.

To help ensure requests for goods and/or services get ordered before year's end we urge Requesters to:

• Give Campus Procurement 5 days to review your request, ask questions and get your authorization for changes (if necessary) before you leave for the summer holidays.
• Check expiring grants and forward requests for large-ticket items (like capital equipment) EARLY.
• Mark these requisitions "FUND YEAR EXPIRING 6/30/08"  so that they may be prioritized appropriately.
• Send a "heads up"  email to purchasing@finance.ucsf.edu when requisitions for time sensitive orders may be delayed in the approval process.  
• Ask all vendors providing quotes to mark their quote fiscal-year-end specials, if applicable.
• Mark these requisitions "QUOTE EXPIRING 6/30/07" to aid us in appropriate prioritization.

Please provide accurate complete information on your requisition.  Remember, in the year-end crunch, incomplete and problematic requests get low priority due to follow up.

Thank you for helping us to better support you.

Jim Hine
Executive Director
Campus Procurement and Business Contracts
University of California, San Francisco
Phone:415-502-3037
Cell:415-407-7993