Purchasing Workshop FAQs
HR/Development & Training’s on-line courses are delivered via WebCT, which is hosted on the servers of the Kalmanovitz Library and the Center for Knowledge Management/Center for Instructional Technology. The course is neither hosted nor administered by UCSF Materiel Management or Campus Procurement & Business Contracts.
Q) If I took the course before, do I have to take it again?
A) Per UCSF Audit & Management Services requirement, the requirement is Yearly, so it depends on when you took it. If you have never taken it, you need to enroll and take the course immediately. If you took it less than a year ago, you need to take it when the year mark arrives. If you took it more than a year ago, you need to enroll and take the course immediately.
Q) I took a course called UCSF Materiel Management/Purchasing Workshop, is that the same thing?
A) Yes, however see above answer as to the yearly requirement. Any of the ABOG presentations by Campus Procurement & Business Contracts staff on procurement issues at UCSF would qualify as having taken the course. Again, see above answer as to the yearly requirement.
Q) How broad, level-wise, does this go? Should Principal Investigators (PI) take the course or is it intended for staff only?
A) At this point you should interpret Section IV of the revised Campus Administrative Policy, which states "All department personnel involved in procuring goods and services", as applying to anyone who is authorized to make purchase commitments on behalf of UCSF. If that includes a PI, then they should take the course.
Q) What are completion criteria?
A) For the time being, when you have completed the workshop, leave the course listed in your WebCT list of courses as documentation of completion. At this point the course is informational
with no certification given or required. This will change and become more formal when we roll out E-Procurement with its Electronic Requisition and Workflow Authorization processes.
Q) Is there any one person to whom I should refer questions regarding the Online Purchasing Workshop or UCSF Campus Administrative Policy (200-18 Purchasing)?
A) Simply call the Campus Procurement & Business Contracts Customer Service line at 476-5761 or email purchasing @finance.ucsf.edu. We prefer email so your question can be routed to whoever is most available. For UCSF Campus Administrative Policy (200-18 Purchasing) policy interpretation, please call Acting Materiel Manager Davidson Bidwell at 502-3013 or Administrative Services Manager Douglas Moran 502-3022.
For questions regarding GALEN account setup, WebCT usage or other Center for Instructional Technology (CIT) issues, please refer to the following links. Campus Procurement & Business Contract staff do not have specific answers to GALEN, WebCT or C.I.T. questions.
Galen FAQ’s: http://www.library.ucsf.edu/info/accounts.html
WebCT FAQ’s: http://cit.ucsf.edu/webct/login.php as
well as the CIT Quicklinks in the upper right hand corner of that webpage.
C.I.T. FAQ’s: http://cit.ucsf.edu/lab/